Sell the venue and run the diary.
From the first enquiry to the order the kitchen works from.
The occupied window includes get-in and get-out.
Provisional holds are ranked and expire. Definite bookings carry their get-in and get-out. The space check covers the whole occupied window.
Function diary · Main hall
Ranked holds that expire, and an occupied window that includes get-in and get-out.
| Booking | When | State |
|---|---|---|
| Pharma congress+3h get-in, +4h get-out | Fri 09:00 to 17:00 | Definite |
| Product launch+6h get-in, +3h get-out | Sat 19:00 to 23:00 | #1 first optionexpires Thu |
| Charity gala+5h get-in, +3h get-out | Sat 18:00 to 24:00 | #2 second optionmay challenge #1 |
Is this space free?
Pick a window. The check includes get-in and get-out.
Check three windows against the diaryReplica of the Venuesta function diary, with sample data.
What is included
- Function diary
- Ranked provisional holds and definite bookings, with get-in and get-out shown as part of the occupied window, and an “is this space free?” check over the same window.
- Enquiries
- Every enquiry carries its source, and one cannot be marked lost without a reason.
- Rate cards
- Separate cards for separate markets, with rate lines that carry day-of-week loading.
- Event orders
- The document that turns a sale into delivery, versioned, with lines split by category: setup, catering, AV, staffing, security and cleaning.
- Event workspace
- Per event: the venue's private brief, a handover log between duty managers, the incident log, permits, inspections, lost property and cleaning for that event.
Questions
How do ranked holds work?
Rank 1 is first refusal. A lower-ranked hold may challenge a higher one on overlapping dates. The reverse is refused, because it would invert the queue.
Can an enquiry be marked lost without a reason?
No. Every enquiry carries its source, and marking one lost needs a reason.
Everything else Venuesta does
Keep the building runningAsset register, maintenance, work orders
Stay compliantRegisters, inspections, risk
Let contractors work safelyFour gates before a permit
Record incidents and casualtiesIncident log and casualties
Manage crowds and securitySafe capacity and security
Sell the venue and run the diaryHolds, bookings and orders
Present the venueProfile, photos and brand kit
Run several venuesSeveral venues, one set of roles